Please refer to the regulations about maximum project periods per project type (for psychosocial and social science projects here: www.komoptegenkanker.be/sites/kotk/files/reglement_vern_ini_170315.pdf and for biomedical research projects here: http://www.komoptegenkanker.be/biomedische-onderzoeksprojecten-doe-een-aanvraag-voor-steun.
Summary*: Provide a short summary of your project in Dutch. Be aware that this summary is not confidential and if your project is approved, the summary will be made available to a wide public audience.
Project lead*: this field will automatically be completed by entering the last name*, first name*, email address* and (optional) telephone number of the project lead.
Please note: Only one project lead may be registered per project, even for multi-centre collaborations. The project lead is the person who will take responsibility for, undertake to carry out the project and will act as the contact person with Kom op tegen Kanker.
Add main organisation: Select the organisational affiliation of the project lead. Click on the green plus sign (+) to the right of the field to confirm your selection, a selection will then automatically unfold for information about team members and related account numbers.
Only one organisation may be selected. If your organisation/institution does not appear on the list, please contact the Kom op tegen Kanker project management coordinator (Ipelemans@komoptegenkanker.be).
Please note: Project leads who are affiliated with more than one organisation can add this information in “my profile” by clicking on the “my profile” link in the menu bar on left of your screen.
Teammember: enter then last name, first name and position of every member of the team. This information must be confirmed by clicking on the green plus sign (+). New lines can be added for as many team members as necessary. Each must be correctly entered and confirmed.
Account number info: enter the account number to which the funds should be sent in this field. Use the IBAN format and the associated BIC number. Under ‘reference’ enter an identifying message to be associated with a transfer of project funds into the account.
Project Partner: for each partner collaborating in the project enter the same information as for the project lead above. To add the partner start by clicking in the field “Add organisation” and select from the dropdown list. As above, if your organisation/institution does not appear in the list, please contact the project management coordinator. Each entry must be confirmed by clicking on the green plus sign (+) the right of the field which will automatically unfold the options to fill in team member and account information.
Budgets: a budget line will be automatically created for each partner and associated organisation based on the information provided in the fields above. For each partner, starting with the project lead, fill in the requested amount (Requested) for the following budget lines:
Operational budget: working costs clearly associated with the project
Employee budget: for salaries only
Other budget: other costs not covered in the operational or employee budgets.
For guidance on permissible expenses and salary bands consult the regulations (for psychosocial and social science projects here: www.komoptegenkanker.be/sites/kotk/files/reglement_vern_ini_170315.pdf and for biomedical research projects here: http://www.komoptegenkanker.be/biomedische-onderzoeksprojecten-doe-een-aanvraag-voor-steun.
Please note: A more detailed description of the costs must be provided in the application form (see below). Ensure that the requested budget in the application form corresponds to the amounts requested here! If they do not match, the amounts requested here will be considered definitive.
Each partner is not required to submit a separate budget. A 0 (zero) set in each post in field indicates that separate funds are not being requested.
The system will automatically calculate the totals per project partner and in overall. After project approval, the sum agreed by the Board of Directors will automatically appear per partner (or in total) in the ‘allocated’ line. Until approval of the application this line will remain blank and cannot be altered.
Save: Clicking on the “Save” button at any time will ensure that the information is saved and available the next time you log in. Your application will NOT be submitted by clicking on save.
Document. In addition to registering information via the site a completed application form must also be submitted. Your application is not valid without a completed application form! The appropriate document is only available after the mandatory information (including Main Organisation) has been added and saved. After clicking on “Save” a box “aanvraagformulier” next to the document field will appear (see the next two screenshots below)
The application template can be downloaded by clicking on “aanvraagformulier”. This document is then saved on your computer to be further completed.
Please note: for the 2015 call in biomedical sciences, the application template is accessible even before the information is saved.
Upload: The finalised application document can be uploaded via selecting the “browse” button, selecting the document as saved on your computer and clicking on ‘open’. The name of your document should then appear in the document field. Then click on the “upload” button. The document will automatically be uploaded in the system and appear under the title “documents” on the screen (see screen shot).
Please note: only .pdf and .xls documents can be uploaded.
Submit: By clicking on the “submit” button your application will be officially submitted. After clicking on submit no further changes can be made without going through the project management coordinators (Ipelemans@komoptegenkanker.be and ELauwers@komoptegenkanker.be)Therefore please carefully check the information and documents for completeness and accuracy before submitting. Remember to attach the application form before clicking on “submit”.
If after reading this guidance you still have unanswered questions please contact the applicable project managers: